Organisational context

Abis is the joint representation to the International Civil Aviation Organization (ICAO), a specialized agency to the United Nations (UN), of Austria, Belgium, Croatia, Ireland, Luxembourg, the Netherlands, Portugal and Switzerland. For more information visit: www.abisgroup.org/about-us

To partly replace our local administrative team, we are currently looking for a part time (initially 50%) Office Support Manager, Admin and Accounting Assistant (f/m/d):

Responsibilities

1. Secretarial support to the Council Member and to the Member of the Air Navigation Commission in organizational, administrative, and operational activities
2. Receptionist services for the Abis delegation
3. Administration of an archive of ICAO documentation, the national Abis documentation and correspondence
4. Accounting (Quickbooks simplified online tool), finance and controlling
5. To act as project coordinator for infrastructure and administrative improvement projects
6. Contributing to continuous improvement and defining of Abis procedures
7. Ensure liaison of the Abis office with the appointed officers of the Civil Aviation Administration of the Abis states, the foreign delegations to ICAO and the ICAO bureaus
8. Provide planning and controlling of the Abis budget and maintains the accounting records according to the established financial guidelines
9. Continually improve and maintain the Abis Group website, other communications, applications, and the Microsoft Office 365 suite
10. Assist in the preparation for the Abis meetings and other meetings
11. Organize and assist official receptions and other social events hosted by the Abis delegation
12. Transforming the office environment into a digital and paperless format

Qualifications

1. A Diploma of Collegial Studies (DEC) or equivalent, including the successful completion of courses in basic accounting OR professional training on an equivalent level in a relevant domain plus adequate professional experience
2. Specific competencies and skills required for the position
3. Fulfilled obligations imposed by the applicable laws on military service.
4. Good understanding of a modern, effective and efficient running of a small office environment
5. Fluent reading, writing, and speaking abilities in the English and French language
6. A working knowledge of any other language of the Abis Group states (Croatian, Dutch, German, Portuguese) would be an asset
7. Proven track record of working with multi-disciplinary, international teams and achieving the project goals whilst maintaining harmonious working relationships with peers and stakeholders
8. Comprehensive knowledge of project management and associated experience
9. Ability to use standard computer software, communication, publication, and social media tools at an advanced level

Conditions

• Part-time position, based in Montreal, QC, Canada
• Unlimited employment contract after the completion of a 3-month probationary period.
• The Abis Group offers an attractive salary and benefit package to its employees based on the UN scheme.
• Expected starting date Q1/2023.
• Applicants must hold either Canadian citizenship or Canadian Permanent Residency (including a valid work permit) to be eligible for this position.

We look forward to receiving your application in the English language, including a detailed CV and a meaningful letter of motivation.

Please send your application, indicating “Candidacy Abis OSM2023” in the subject line, to office@abisgroup.org before 24 January 2023.

detailed job description link